Attachments

Importance of Digital Attachments in Construction

Attachments are digital files that contain essential information for construction projects. These include plans, material lists, orders, certificates, or photos documenting progress on site. They form the basis for planning, execution, and documentation, ensuring that all stakeholders have access to the same information.

In construction, where many trades work in parallel and documents are constantly updated, a reliable document base is crucial. Without a clear digital filing system, different versions, missing files, outdated documents, and additional coordination loops quickly arise. Attachments provide structure: they keep all relevant information bundled, traceable, and accessible at any time.

Typical Types of Attachments in Construction

In everyday construction practice, a wide variety of documents are created, many of which are now increasingly managed digitally. These include, among others:

• Plans: floor plans, detail and assembly drawings, revision documents

• Organisational documents: material lists, orders, delivery confirmations, task descriptions

• Technical and legal files: permits, certificates, compliance proofs, safety documents, operating manuals

• Visual documentation: site photos, defect records, condition images, scans

These files serve different functions: they specify work steps, document conditions, ensure quality, or provide evidence of regulatory requirements. A structured approach to attachments not only reduces follow-up questions but also improves traceability—for example during inspections, warranty cases, or internal quality checks. It also ensures that all employees in a construction company can access relevant information—from the office to the construction site.

ㅤDigital Attachments in Vanillaplan

In Vanillaplan, attachments are stored exactly where they are needed in daily work: in projects, for employees, or linked to equipment. All attached files—whether PDFs, photos, or Office documents—are immediately visible in the mobile app and can be opened on the go. Employees therefore have the relevant information at hand precisely when they need it on site.

At the same time, Vanillaplan enables the opposite direction: employees can upload photos, scans, or short documents themselves. This allows conditions, progress, or defects to be captured immediately and stored centrally. The information is instantly available in the office without additional messages, inquiries, or paper documents.

ㅤㅤAdvantages of Attachments in Vanillaplan

🔸 Centralised document management: All relevant documents are clearly assigned, easy to find, and linked to projects, employees, or equipment.

🔸 Efficient communication: The office and construction site exchange information without media disruptions and without scattered messenger or email attachments.

🔸 Up-to-date document base: Employees always have access to the latest version of plans, lists, or certificates.

🔸 Transparent site documentation: Photos and scans capture the exact condition on site and make progress easy to trace.

🔸 Fewer sources of error: Outdated plans, missing documents, or duplicate files are significantly reduced.